Manager Buying & Contracts – Job Description (Job Code and Level: SCM I Buying & Contracts & Manager)

Key Responsibilities:

·        Help contribute, alongwith Director SCM, to the creation and implementation of best practice contracts & buying vision, strategy, policies, processes and procedures to aid and improve operational & financial performance

·        Complies with company policies and objectives, contracts and buying work processes, manage team of category buyers and contract administrators.

·        Checking and evaluation EPC Contract Changes; Project 
Variance Notices, Requests for Change, Change Orders, Amendments, etc.

·        Ensuring the EPC Contract is properly managed and administered.

·        Administering the EPC Contract so as to ensure the terms and conditions stated therein are fulfilled.

·        Managing Change by controlling the EPC Contract: scope, cost, schedule and quality of the Project through scope changes and Contract change documents e.g. Change Orders, Variations, Amendments, etc.

·        Managing Project risks minimizing HMC’s exposure (as an EPC Contractor) to financial and legal liabilities (including potential delays and claims).

·        Prepare and issue, on a monthly basis, the Subcontract Administration Monthly Report for each Subcontract (SAMR).

·        Reviewing and checking the adequacy of the Project records management system and ensuring the Owner’s and PMC team, together with the EPC Contractor use it to furnish a written record of the chronology of the Project execution.

·        Manages change management; prepares; site instructions, change notices, change orders, processes quotations and proposals

·        Manages correspondence to/from EPC Contractor and to/from Owner

·        Identifying, evaluating, and resolving contracting issues during the EPC phase of the contract after review of EPC contract baseline, requirements, procedures and documents.

·        Ensure compliance with insurance requirements set out in the EPC Contract and solicit legal advice when required

·        Processes monthly Payment Certificates and Invoices

·        Maintains registers for; correspondence, management of change, completion process and close-out(including final account and close out procedures)

·        Ensure EPC Contractor provides and maintains the correct Performance/Bank Guarantees.

·        Managing and mentor purchasing teams

·        Track and report to Director SCM the key functional metrics in order to reduce expenses and improve efficiencies

·        Craft negotiation strategies and close deals with optimal terms

·        Partner & communicate with key stakeholders/departments of HMC to ensure clear requirement documentation

·        Forecast price and market trends to identify changes of balance in buyer-supplier power

·        Assess, manage and mitigate risks

·        Determine buy quantities and timing of deliveries

·        Monitor and forecast upcoming levels of demand

·        Must have strong knowledge and background with Aluminum, Steel, Stainless and Copper products

·        Frequent Local travelling/visits of markets>>>>>>>>>>>>>>>>>>>>>>>